Project Administrator

Volunteering in this role will allow you to play a critical part in the ongoing development of Fairly Beloved Rabbit Care’s expanding service as we continue to grow to meet the increasing demand for rabbit welfare services throughout Scotland.

Project Administrators will predominantly work from home using our online systems and applications to access all the services and people they need to perform the role.  They will work on progressing some of our important projects, and it will include such things as producing newsletters, developing rescue services such as our new adoption pack, cage card designs, creating surveys and producing educational and guidance materials.

This is no typical administration role, as working under the guidance of the charity’s management team you will be involved in developing real change in how the charity operates and communicates.

This would be an excellent opportunity for individuals looking for experience in managing business change, office administration and/or publishing and communications.


Providing support to charity management in the delivery of various aspects of the charity’s operations and publicity material.

Tasks / Activities

This role will be varied and will continue to evolve alongside the needs of the charity.

Example tasks may include:

  • Developing content and design of newsletters for volunteers and members of the public
  • Developing content and design of posters, leaflets and booklets
  • Establishing operational processes such as stock management, information sharing
  • Understanding customer needs through development and delivery of surveys to volunteers and members of the public
  • Production of video content, including information, guides, promotions and parodies
  • Development of educational materials, in print, presentation and interactive display

Person Description

The volunteer placement will work from their own home in their spare time, following clear work-packages issued via the charity’s management team.  They will have direct access to support from a supervisor, and will work towards agreed deadlines for delivery.

There may be occasional need to meet with other members of the volunteer team for specific tasks, which may require some occasional travel (telephone and video conferencing options are also available).

Familiarity and comfort with typical office applications is required, including word processing, spreadsheets, social media and desktop publishing.  Experience of graphic and video editing software would be considered of great advantage.

Enthusiasm is far more important than experience.  The volunteer will be given full support from the charity management team, and coaching on various tasks will be available.  Working within a team is essential, but the volunteer must also be comfortable with using their own initiative, and working solely on some tasks.

A strong desire to achieve, learn and develop is really essential.

A passion for rabbit or animal welfare is encouraged, but no prior experience with animals is necessary for this role as full training in these aspects will be given.

A driving license would be considered an advantage, but is not essential.

Working Hours & Commitment

  • Flexibility is essential in terms of effort and availability
  • Volunteers will be expected to manage their own time to meet agreed deadlines for work-packages
  • Location: Home-based, with occasional travel
  • Volunteers require access to their own internet-enabled computer.  All required applications will be provided by the charity.

Development Opportunities

The charity has grown rapidly and relies solely on volunteers who offer a small amount of their time towards the charity.

A number of additional opportunities to get involved with the charity’s activities will be available, including hands-on rabbit care, projects, administration, events, education, vet attendance, etc.

If you have career aspirations, the charity will strive to support your goals and will, where possible, present opportunities for you to develop appropriate skills and experience.

Whilst the charity is unable to offer any employment opportunities following the voluntary placement, we will happily support any application for employment and provide full reference on completion of the voluntary placement.

Benefits For You

  • Animal Welfare and Behaviours Knowledge & Expertise
  • Full 1:1 coaching in rabbit welfare & behaviour
  • Office Administration skills, including Microsoft Office, Desktop publishing, etc
  • Customer Service experience
  • Working in teams and as an individual, adapting to the requirements of the task
  • Social Media experience

Find Out More

This role was previously an aspect of our Rescue Services Assistant role, delivered in partnership with Project Scotland.  We have since separated the roles into separate opportunities.

Volunteer Stories: Bethie & Natalie’s views on Rescue Services Assistant (Project Scotland).